Planning Conferences to your Advantage

The exchange with scientists and experts on cutting-edge topics is essential in all professional circles. As a special form of communication, specialist conferences represent great potential for everyone in many respects. We accompany you to your desired result and contribute with our services to make your conference a successful event.

Targeted preparation

Convincing quality

Exploit cost advantages

A one-stop ser­vice

Profitability under control

Production Engineering Cluster

Full Service for your Event

Die RWTH International Academy übernimmt als Full-Service-Dienstleister alle Leistungen und Extras rund um Ihre Konferenz. Sie verantworten das Inhaltliche und Fachliche – wir übernehmen nach persönlichem Beratungsgespräch Planung, Organisation und Durchführung Ihrer Konferenz. Nutzen Sie unseren Service – in einzelnen Modulen oder als Gesamtpaket:

Event logistics

Participant and speaker management

Marketing and documents

  • Room bookings
  • Exhibition space
  • Accommodation
  • Furniture
  • Technology
  • Catering
  • External personnel
  • Checkroom and storage
  • Conference office
  • Signage and barriers
  • Decoration and gifts
  • Communication
  • Registration
  • Call for Papers and Abstract Handling
  • Hotel contingents and booking
  • Transfers and travel support
  • Invoicing and collection
  • Fee accounting
  • Information folders, lists, name badges
  • Certificate of attendance
  • Follow-up
  • Evaluation and feedback
  • Layout, graphics and text
  • Design and printing of flyers, brochures and posters
  • Conference website
  • Conference folder
  • Conference proceedings
  • Selection of the address distribution list
  • Mailings
  • Press relations and room bookings


Exhibition planning and sponsorship

Supporting program

  • Fiduciary management of all funds
  • Controlling of the budget plan
  • Contracts
  • Accounting
  • Collection
  • Identification and planning of exhibition space
  • Exhibitor approach/agreements
  • Exhibitor briefing
  • Floor management
  • Exhibitor catalog
  • Sponsorship packages
  • Sightseeing
  • Social events
  • Evening events
  • Artist mediation

We Look Forward to Advising You

Alexandra Gehlen